Petersburg District Bowling Association
Annual Meeting
March 25, 2006
The Annual Meeting of the Petersburg District Bowling Association, Inc. was held on March 25, 2006 at the Homewood Suites- Chester at 10:00am. There were twelve (12) members of the Board of Directors, twenty (20) PDBA members, four (4) Life Members and five (5) guests present at the meeting.
- President Ed Tatum called the meeting to order at 10:00am and welcomed all the PDBA members, Guests and Board members to the 2006 Annual Meeting. Joe Shelton announced that we had a quorum to hold the meeting and the voting strength is 32.
- Ed Tatum introduced the PDBA Board of Directors. He gave a little background on each about their years on the Board and what their current duties and assignments are. Ed commented that Wayne Moore had tendered his resignation from the Board and the Lane Certification Inspector responsibilities have been assigned to Toby Reynolds.
- Ed Tatum asked the assembly if they had had a chance to read the copy of last year’s meeting minutes that was in the handout they were given when they signed in and asked if there were any changes to the minutes. A motion to dispense with the reading of the minutes was made by Joe Keyes to accept the minutes from last years meeting as written. It was seconded by Jim Speidel. Ed asked if there was any discussion. Motion passed: Ayes 32, Nays 0
- Mike Cave gave a 2005-06 PDBA Membership Report. To date, we have 1,242 members signed up in the current winter season. We have 47 leagues operating in the PDBA with five (5) BA, forty (40) BA/WBA and two (2) BA/WBA/Youth.
- Ed Tatum gave a review of the merging process that the PDBA has completed to date. He commended the Rules Committee ( Chairman Joe Shelton, Vince DiMarco, Troy Modlin and Neil Wade) for their work in preparing the By-Laws that will be presented for vote today. Ed commented that the By-Laws are 90% dictated by USBC and they do not include everything that was in our old By-Laws. That information will reside in the new PDBA Policy Manual. Ed explained that the Policy Manual is a work in process and while some sections have been completed, others are still being worked on. Ed spoke about the role of Life Members in the new USBC chartered association. He commented that we have five (5) Life Members currently in the PDBA that have voice and vote at our Board meetings. Three of those Life Members hold current positions on the Board. Under USBC, Life Members cannot attend or participate in Board business. Art Beasley and Vince DiMarco have been on the Board for the past several years as Life Members. They would like to continue that participation. That is why the Board recommended that the new bylaws require 10 Directors instead of the previous 8 and elect Art and Vince to director positions. Under the new USBC, Life Membership is an honorary position. Questions from the floor: Joe Keyes asked if the membership dues had to be a part of the By-Laws and Ed said they were. Ed noted that the Local portion of the dues could be changed. Ed said that we set the Local dues at the maximum allowable because we will be incurring some additional monetary costs in association with the chartering process. One form (990) that we need to file could cost us a minimum of $500.00 or more just to have it filled it to keep out non-profit status with the IRS. Jim Speidel asked since the by-laws were 90% mandated, could you let the assembly know which parts of the by-laws the assembly can change so we can focus on those items instead of wasting time talking about those we cannot change? Ed noted that the following items were changeable by the Local Association:
Article IV – Local portion of the dues, the state & USBC portions cannot be changed.
Article V – Section A - Maximum number of Directors
Article V – Section D – Directors term length
Article VI – Section A – Board officers
Article VI – Section D – Officer term length
Article XI – Fiscal Year
After discussion on the by-laws, Ed said that since this came from the Rules Committee, we needed a vote to accept as written. Vote results: Ayes – 32, Nays 0. By-Laws accepted.
- Ed Tatum asked for Committee Reports:
AWARDS Jerry Womack went over the handout that is part of the packet each person was given on sign in includes the 2005-06 awards given out. He made special note about the 700 awards stating that these were coaster awards and were for bowlers who 209 or less since you cannot get this award if you average 210 or higher. He also noted that the PDBA membership is 1242 and the awards listed here total 1041. USBC has created a lot of average based awards. Jerry went over the awards in order of how many were issued this year. He made note of the some of the bowlers who have had multiple honor score awards this year. He also commented about some of the problems we have encountered with USBC on getting the awards processed. He made note of a conversation he had with USBC Awards about honor score ring upgrades. In the past, if you chose to upgrade your ring and then decided not to upgrade, ABC would send you the standard ring if you didn’t follow through on the paperwork. Now if you do nothing, USBC does nothing. Now the association is not involved once you decide to upgrade. Jerry also went over the sizing of the honor score rings under USBC. There are 2 sizes: small & large, and which one you get depends on what ring size you list. Jerry mentioned that Flo Wilmoth from Pickett Lanes was in attendance at today’s meeting and apologized to her for some late deliveries of the awards for Pickett. The distance between Pickett and Petersburg make it difficult to get the awards out to the center and thanked her for her patience. Jerry thanked everyone for coming out for today’s meeting.
TOURNAMENT Mike Cave reported that the 2005 tournament season was kicked off by our “700 Club” Scratch Tournament at Hopewell Bowling Center on February 12, 2006. The tournament had 40 bowlers participating in 2 divisions, 35 were in the Regular Division and 5 were in the Senior Division. The tournament featured a prize fund of $815.00. In the Regular Division, Jihad Rasheed defeated Mike Williamson to capture the title and in the Senior Division, John Prescott defeated Gene Womack to win the Senior title. Mike recognized Jihad Rasheed who was in attendance at the meeting. High game of the tournament was 278 rolled by Mike Smith of Holiday Bowl and the high series was 678 rolled by Mike Williamson.
Mike reported that the 46th Annual City Championship Tournament was held on 2 weekends (February 18/19 & February 25/26) at Hopewell Bowling Center. The tournament was sponsored by Shamin Hotels . The tournament had 47 Teams, 79 Doubles, 158 Singles and 148 HCP All Events, 58 SCR All Events and 33 SR All Events. TempCon (Jerry Womack) again sponsored the 300/800 awards program where each 300 game & 800 series won $100.00. High game of the tournament was a 287 game by Clint Wade. The highest series bowled during the tournament was a 717 by Jihad Rasheed. The tournament prize fund was $6479.80 Mike handed out tournament trophies to the 1st place HCP team (What-A-Team !!) Jihad Rasheed; 1st Place SCR team (Oaklawn Pro Shop) to Mark Mizelle & Ricky Zevgolis and 1st Place SCR Singles to Mark Mizelle. Mike also presented tournament sponsor “Shamin Hotels” with a plaque thanking them for their sponsorship of the 2006 Tournament to Steve Prial (Manager of Hilton Gardens Inn) thanking Shamin for being a good friend of bowling and the PDBA. Mike noted that Shamin also provides the PDBA with quality meeting rooms and use of their Executive Board room for the organization to hold there Board meetings.
LANE CERTIFICATION Ed Tatum reported that all lanes in all the centers have been certified. Ed Tatum added that we have 7 centers in our association and a total of 130 lanes that need to be inspected each year. He also reiterated that with Wayne Moore’s resignation, he recommended and the Board approved that Toby Reynolds will take over the duties of Lane Inspection Coordinator.
YEARBOOK Mike Cave reported that we are currently accepting advertisements for inclusion in the 2005-06 Yearbook and to date we have over $1400 in ads. He commented that there was a lot of good information in the yearbook and we have some books on the side table for anyone who wants one. He also said anyone who would like to advertise in our yearbook can do so at $25 for a business card ad, $50 for a quarter page, $80 for a half page and $150 for a full page. You can also support the PDBA by buying a Friend of Bowling spot and have your name prominently displayed in the yearbook. The advertising money helps us offset our awards program costs and covers the cost of printing the yearbook. Ed Tatum recognized Jerry Womack for his purchasing of the inside cover ad in our yearbook for $200.00 every year and his continued sponsorship of the tournament 300 and 800 awards.
BUDGET / AUDIT Joe Shelton reported that the Audit committee had reviewed the books and the financial statements in the handout accurately reflect the PDBA’s financial status. Ed Tatum asked if there were any questions concerning the statement. Ed asked the membership for a vote to accept the financial statements as presented by the Audit Committee. Motion passed. Ayes 32 Nays 0. Ed Tatum remarked that the board voted that all assets of the PDBA be transferred to the new organization, Petersburg District USBC BA.
PUBLICITY Ed Tatum commented that Margaret Akins does a great job of getting the scores into the paper. He noted she can’t get the scores in the papers if your league secretary doesn’t let her know what they are. The scores for men have to be 270 or higher game and 690 or higher series. For women, 220 or higher game and 630 or higher series. If you don’t see your scores in the paper, let your secretary know about it. Jack Violette commented that he has a source for getting the scores into the Hopewell News. Ed Tatum asked him to get with Margaret after the meeting so she can get the contact information.
NOMINATING Ed Tatum reported on the new nominating committee process under USBC. The new Nominating Committee shall consist of 5, 7 or 9 members of which none can be Board members. Our nominating committee shall have five (5) members who will determine future nominations for Board positions. Ed Tatum asked if anyone present would like to serve on the Nomination Committee. Mike Cave said that Milton Jones had agreed to serve on the committee. Margaret Akins said Herb Lewis had agreed to serve also. From the floor, Jim Speidel, Eugene Blalock, Jan Roane and Joe Keyes had agreed to be considered for the committee. The board will select a nominating committee for the 2007 annual meeting at a future board meeting.
BOARD ELECTIONS Ed Tatum told the assembly that all officers & directors elected to positions today will take office immediately and their terms shall run to July 31, 2007 for one year terms and July 31, 2008 for two year terms.
NATIONAL USBC DELEGATE Ed Tatum said we have one person nominated to be the delegate to the 2007 National Convention, Mike Cave. He asked if there were any nominations from the floor. With none, he asked for a vote to approve Mike Cave as Delegate. Ayes 32, Nays 0
SLATE OF DELEGATES FOR STATE MEETING Ed Tatum said we have a slate of nine (9) people interested in going to the two state meetings. We have not received notification of the Spring Meeting yet. He explained how the state meeting process worked. He asked the assembly to approve the slate as posted to be considered for attending the State Meetings in May & September of 2006. The delegates will be appointed from this list by the President with Board approval.
PRESIDENT Mike Cave told the membership that we had one nomination for the office of President, Ed Tatum. He asked if there were any nominations from the floor for the office of President. With none, Mark Mizelle made a motion to close the nominations that was seconded by Eugene Blalock. By acclimation, Ed Tatum was elected to a one (1) year term as President.
VICE PRESIDENT Ed Tatum told the membership that we had one nomination for the office of 1st Vice President, Floyd Akins. He asked if there were any nominations from the floor for the office of 1st Vice President. With none, Joe Keyes made a motion to close the nominations that was seconded by Mark Mizelle. By acclimation, Floyd Akins was elected to a two (2) year term as 1st Vice President.
Ed Tatum told the membership that we had one nomination for the office of 2nd Vice President, Joe Shelton. He asked if there were any nominations from the floor for the office of 2nd Vice President. With none, Mark Mizelle made a motion to close the nominations that was seconded by Eddie Phillingane. By acclimation, Joe Shelton was elected to a one (1) year term as 2nd Vice President.
Ed Tatum told the membership that we had one nomination for the office of 3rd Vice President, Jerry Womack. He asked if there were any nominations from the floor for the office of 3rd Vice President. With none, Mark Mizelle made a motion to close the nominations that was seconded by Eddie Phillingane. By acclimation, Jerry Womack was elected to a two (2) year term as 3rd Vice President.
Ed Tatum told the membership that we had one nomination for the office of 4th Vice President that was vacated by the resignation of Wayne Moore, Margaret Akins. He asked if there were any nominations from the floor for the office of 4th Vice President. With none, Mark Mizelle made a motion to close the nominations that was seconded by Eddie Phillingane. By acclimation, Margaret Akins was elected to a one (1) year term as 4th Vice President.
DIRECTOR Ed Tatum told the membership that we have ten (10) nominees for the office of Director to fill the 10 spots directed by our bylaws. Ed spoke about each nominee and told the assembly that Richard Whirley had decided not to run again. He asked if there were any nominations from the floor for the office of Director. With none, Garry Moretz made a motion to close the nominations that was seconded by Jack Violette. By acclimation, the slate of Director Nominee’s was elected. Joe Shelton made a motion that we rank the new Directors by length of service on the Board of Directors to determine term length with the top five assigned a two year term and the bottom five assigned one year terms. The motion was seconded by Eugene Blalock. Approval: Ayes 32, Nays 0.
EXECUTIVE DIRECTOR Ed Tatum explained to the assembly why we are not electing an Executive Director’s position today. Under USBC, the office of Executive Director will not be an elected position with voting privileges at Board Meetings. Instead, a new Association Manager will be hired by the Board to oversee the day to day operation of the association and be responsible for assuring compliance with the new USBC standards. There will be another meeting of the Board after this meeting where Mike Cave will be appointed to the Association Managers position.
.
OLD BUSINESS
None
.
NEW BUSINESS
LEAGUE OFFICERS WORKSHOP The 2006 League Officers Workshop will occur either the 1st or 2nd Saturday in August at a time and place to be determined. The workshop is for all league officers and Ed Tatum said that the workshop put on by Mike Cave and Mary-Ann Keyes last year was very informative. This workshop goes over all new rules changes and distributes the league packages for the new bowling season.
POSTING ANNUAL MEETING INFO ON WEB Jim Speidel commented that when you come to the annual meeting, there is an enormous amount of information to digest to be able to make intelligent decisions on voting. He suggested that the information be placed on the website prior to the meeting so everyone would have time to look it over before the meeting. Ed Tatum agreed and will instruct Toby Reynolds and Mike Cave to make that happen for next years annual meeting. Joe Keyes asked about whether summer membership dues would be $16.00 (current) or $21.00 (proposed). Mike Cave replied they would be $21.00 because that card is good for the summer and the 2006-07 season. Joe asked if that information could be placed on the website also to avoid confusion when bowlers apply for summer leagues. Ed agreed.
HALL of FAME Floyd Akins reported that we had seven (7) candidates submitted for Hall of Fame consideration. They were Ed Tatum, Jerry Womack, Milton Jones, Frank Cruciotti, Daniel Gleason, Richard Garyantes and John Beasley. Floyd went over the voting procedure used to elect the members of the Hall of Fame. Ed Tatum and Jerry Womack are the 2006 inductees to the PDBA Hall of Fame and will be inducted at the Hall of Fame Dinner Induction ceremony which will occur on October 14, 2006 at the Hilton Gardens Inn – Southpark in Colonial Heights, VA. Tickets will go on sale in May and can be bought from any Board member. Question from the floor concerning what qualifications are necessary to be nominated for the Hall of Fame. Ed Tatum read the qualifications from the Hall of Fame Guidelines. He reminded everyone to look on the web for information and form.
BOWLING BALL RAFFLE The winner of the bowling ball (Track Arsenal) was Jim Speidel. (Ticket #702922)
With no further bowling business to discuss, the meeting was adjourned at 11:25 pm.
Respectfully submitted,
Mike Cave
Mike Cave
Executive Director - PDBA, Inc